Property Manager for Office and Retail Commercial Properties - Hartford/W. Hartford, CT - Konover Commercial Corporation
RESPONSIBILITIES: Specific responsibilities will include, but are not limited to, the following:
- Provide operational and financial management of properties
- Provide management services for building(s)
- Work with accounting team to prepare monthly financial reporting package(s)
- Provide regular reports on a timely basis regarding the status of properties, including information such as operational and leasing issues and capital projects
- Prepare annual budget(s) in detail, maintain cost controls, monitor financial reports, and explain budget variances
- Maintain all property records for fiduciary and reporting purposes
- Purchase supplies, materials, and equipment for use on or at the properties
- Ensure the timely processing and payment of property invoices, avoiding late fees
- Establish and maintain tenant relations through regular inspections, enforce property rules, resolve issues diplomatically and organize special events and services
- Interpret and administer the terms of the leases with tenants.
- Arrange for alterations to maintenance, upkeep or reconditioning of the property
- Establish and implement preventive maintenance programs
- Manage the property’s physical operations through property inspections, preventive, and general maintenance
- Oversee construction projects, build outs, and code compliance
- Administer warranties and ensure compliance with government-mandated regulations
- Actively participate in and/or lead the procurement and negotiation of new contracts to reduce operating expenses, seek optimal costs to improve service and delivery times
- Manage contracted services of security, maintenance, janitorial, HVAC, grounds, and other services
- Organize and oversee the schedules and work of administrative and maintenance staff
- Regularly review and document the performance of employees and contractors
- Review and monitor all service requests to ensure prompt and accurate processing of work orders
- Be able to effectively work with tenants and contractors as well as with State and local officials
- Directly supervise on-site and remote property personnel and oversee activities of contract personnel
- Act like an owner
- Prepare emergency response programs and be prepared to respond effectively to all emergencies
- Be available to respond to emergencies on a 24/7 basis
- Respond in a timely manner to client and management requests
QUALIFICATIONS:
- Minimum Education: Bachelor’s degree
- Preferred: RPA (Real Property Administrator) or CPM (Certified Property Manager)
- 5-7 years of commercial and retail property management or related experience
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite and Yardi
- Highly detailed with attention to detail and follow through
- Ability to work independently with minimal supervision
- Results-oriented, attention to setting goals and getting things done, not just delegating to others
- Ability to juggle multiple tasks; be a self-starter and maintain composure in a fast-paced work environment
- Earn the respect and confidence of the office team and outside parties.
- Possess superb people skills and a strong work ethic
- Possess strong interpersonal skills
- Ability to read, analyze and interpret professional journals, technical procedures, building/architectural plans, and governmental regulations
- Extremely service-oriented with the ability to interact with all levels of individuals and groups, both orally and in writing
- Ability to effectively present information and respond to questions from groups of managers, clients, tenants, and the general public
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and area
- Ability to solve practical problems and deal with a variety of variables
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
- Strong planning and organizing skills and a basic understanding of accounting
- Proven negotiation skills
- Ability to analyze and understand lease agreements
- Ability to work Monday through Friday 8 am to 5 pm and be available 24/7 for building emergencies
- Know how to delegate when necessary but still remain responsible for the task
We are an Equal Opportunity Employer.